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FREEDOM OF INFORMATION ACT – ADOPTION OF NEW PUBLICATION SCHEME

The Parish Council has adopted a new publication scheme based on the model provided by the Information Commissioner’s Office.

Details of the scheme and the accompanying list of the information held by the Council is available on the Council’s website or in hard copy from the Parish Office.

Information available from Wokingham Without Parish Council under the model publication scheme:

Information to be publishedHow the information can be obtained
Class1 – Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
Hard copy and website
Who’s who on the Council and its CommitteesHard copy or website
Named contact details for Parish Clerk and Council members where possible with telephone number and email address (if used)Hard copy or website
Location of main Council office and accessibility detailsHard copy or website
Staffing structureHard copy
Class 2 – What we spend and how we spend it

Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit
Current and previous financial year as a minimum
Hard copy
Annual return form and report by auditorHard copy
Finalised budgetHard copy
PreceptHard copy
Borrowing Approval letterNot applicable
Financial Standing Orders and RegulationsHard copy
Grants given and received
Hard copy and website
List of current contracts awarded and value of contract
Hard copy
Members’ allowances and expenses
No allowances paid
Class 3 – What our priorities are and how we are doing
Strategies and plans, performance indicators, audits, inspections and review
Hard copy or website
Parish PlanNo parish plan in place
Annual Report to Parish or Community Meeting current and previous yearHard copy
Quality statusNot applicable
Local charters drawn up in accordance with DCLG guidelinesWBC Charter – Hard copy
Class 4 – How we make decisions
Decision making processes and records of decisions i.e. minutes
Current and previous council year as a minimum
Hard copy or 6 months only on website
Timetable of meetingsHard copy and website
Agendas of meetingsHard copy
Minutes of meetings – N.B. this will exclude information that is properly regarded as private to the meeting.Hard copy and web site
Reports presented to council meetings – N.B. this will exclude information that is properly regarded as private to the meeting.Hard copy
Responses to consultation papersHard copy
Responses to planning applicationsHard copy
Bye-laws
None in force
Class 5 – Our policies and procedures
Current written protocols, policies and procedures for delivering our services and responsibilities
Current information only
Hard copy
Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
Hard copy
Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Hard copy
n\a – as per ACAS guidelines
Hard copy
Vacancies on website
Records management policies (records retention, destruction and archive)
Under production
Schedule of charges
Hard copy and web site
Class 6 – Lists and Registers
Currently maintained lists and registers only
Hard copy – some information may only be available by inspection
Assets Register
Hard copy
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)
Not in existence
Register of members’ interests
Hard copy
Register of gifts and hospitality
Hard copy
Class 7 – The services we offer
Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses
Current information only
Hard copy and/or website
Allotments
Not applicable
Burial grounds and closed churchyards
Not applicable
Community centres and village halls
Hard copy and website
Parks, playing fields and recreational facilities
Hard copy and website
Seating, litter bins, clocks, memorials and lighting
Not applicable
Bus shelters
Not applicable
Markets
Not applicable
Public conveniences
Web site / site map
Agency agreements
Not applicable
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)
Not applicable
Recycling Facilities
Website and public notices
Additional Information